The Groups template (groups-template.xls) lets you create Vocera groups.
If you specify a site, it must already exist in the database; the template does not create it. If a row in this data-loading template references a site that does not exist, the row causes a validation error and does not load. Any other rows that successfully validate load properly.
When you reference other groups within a group record, the referenced group does not need to exist in the database as long as it is defined as another record in the import file.
Field |
Maximum Length |
Description |
---|---|---|
Group Name |
50 |
The name must start with a letter or digit. It must contain only letters, digits, spaces, apostrophes ('), underscores (_), or dashes (-). No other characters are allowed. By default, the speech recognition system uses the Group Name to recognize groups. If users refer to a group by something other than the Group Name, provide an Alternate Spoken Group Name. |
Alternate Spoken Group Name |
50 |
In the Alternate Spoken Group Name field, optionally enter a variation of the group name. For example, some people might say "the Sales team" instead of "Sales." If you enter the Sales team as an Alternate Spoken Group Name, the Genie will recognize "Call the sales team." |
Member Name-Singular |
50 |
In the Member Name-Singular field, enter a name that describes a member of the group. For example, in the group called Sales, a group member would be known as a sales person. This would allow the Genie to recognize a command such as, "Call a sales person." Best Practice: Do not start the singular name of members with the words "a" or "an" because those words are already in the Vocera grammar. |
Member Name-Plural |
50 |
In the Member Name-Plural field, optionally enter a name that collectively describes the members of the group. For example, in the group called Sales, the collection of group members could be called sales people. This would allow the Genie to recognize a command such as, "Send a message to all sales people." Best Practice: Do not start the plural name of members with the word "all"—for example, all sales people—because that will result in redundant syntax in Genie prompts, such as, "I'm recording a message for all all sales people." |
Vocera Extension |
75 |
Optionally enter a telephone extension number for the group in the Vocera Extension field. Important: This number is a virtual extension, not an actual desk extension. If the telephony integration option is installed, outside callers who dial the Vocera hunt number can connect to the group by entering the group extension at the Genie prompt, instead of saying the group name. |
Scheduling Options |
n/a |
Specify either of the following:
If you provide a value other than Sequential or Round Robin in the data-loading template, an error will occur when you try to import the file. |
Forwarding |
70 |
Transfers the unanswered call to the number that you enter. This feature requires the telephony integration option. Enter a value to specify a forwarding number, or leave this field blank to specify No Forwarding. You can also specify the following values:
If the Forwarding field references a user or Address Book entry that does not exist in the Vocera database, the record will be skipped when you try to import it. To avoid data validation errors, Vocera recommends importing group data in multiple passes. |
Site |
50 |
Use the Site field to specify the group's home site. If your organization has multiple sites connected to the same Vocera server, choose the home site that represents the member's physical location. If the group's membership spans multiple sites, specify Global. The Site field is treated differently if you
are importing or updating groups:
|
Group Type |
n/a |
Specify either Department, Subdepartment, or Ordinary (the default).
If you provide a value other than Department, Subdepartment, or Ordinary in the data-loading template, an error will occur when you try to import the file. If you specify Department, the PIN for Long Distance Calls and Cost Center fields can also be entered for accounting purposes. |
PIN for Long Distance Calls |
50 |
Optionally specify a value in the PIN for Long Distance Calls field. A telephony PIN authorizes members of a Vocera department to make phone calls and allows an organization to charge departments for those calls. A PIN template can include digits, special characters, and PIN macros. Use this field only if you are working with a department group. |
Cost Center |
100 |
Optionally specify a value in the Cost Center field. A Cost Center ID enables Vocera to track system usage by department and potentially allows an organization to charge its departments for relative usage. Use this field only if you are working with a department group. |
Forward When |
n/a |
Specify either of the following:
If you provide a value other than All or Unanswered in the data-loading template, an error will occur when you try to import the file. |
Remove Users on Logout |
n/a |
Specify either True or False (the default) to indicate whether membership in the group is temporary. If you enter True, Vocera automatically removes users from the group when they log out, but leaves the rest of the user profile in the database. Users are not added into the group automatically when they log back in. Important: Users are only removed from the group when they log out. Keep in mind that users may place badges in the charger or simply leave the site without logging out when their shifts end. To accommodate this behavior, consider setting the following options to log users out automatically:
|
Pager Number |
75 |
Pager number for the group. You can configure Vocera to forward a group’s calls to this specified pager. If you enter a value for this field, any user can issue the "Send a page" voice command to send a numeric page to this group. |
Off-Site Calls |
n/a |
Specify either True or False to indicate whether calls to the group can be received by members who are currently at a different site from the caller. If your Vocera system has only one site, this option does not apply. If you don't want members of the group to receive calls from people at other sites, specify False. |
Off-Site Broadcasts |
n/a |
Specify either True or False to indicate whether broadcasts to the group can be received by members who are currently at a different site from the person who initiated the broadcast. If your Vocera system has only one site, this option does not apply. If you don't want members of the group to receive broadcasts from people at other sites, specify False. |
Manager Group |
101 |
Specify the group whose members can manage the group you are importing. To qualify a group by specifying its site, use a colon to separate the value from the site name (GroupName:SiteName). If you do not specify a site, the site of the group you are importing is used by default, and the group name is limited to 50 characters. |
Add Group |
101 |
Specify the group whose members are allowed to add themselves to the group you are importing. To qualify a group by specifying its site, use a colon to separate the value from the site name (GroupName:SiteName). If you do not specify a site, the site of the group you are importing is used by default, and the group name is limited to 50 characters. |
Device Group |
101 |
Specify the group whose members manage the Vocera devices used by the group you are importing. To qualify a group by specifying its site, use a colon to separate the value from the site name (GroupName:SiteName). If you do not specify a site, the site of the group you are importing is used by default, and the group name is limited to 50 characters. |
Permission Only |
n/a |
Specify either True or False to indicate whether the group is used to grant or revoke permissions only and should not be callable. If you specify True, calling and broadcasting to this group will be disabled. |