Labeling Devices

When you add a device to the Vocera system, one of the most important fields is the Label field because it uniquely identifies the device by associating it with a group, unit, or user.

The value entered in the Label field should also be the value on the actual label affixed to the front of the device. Labeling the device is important for loss prevention; the label clearly identifies the device and prevents it from being adopted into another department's inventory.

When you label devices, follow these guidelines:

• The Label field that you enter for devices in the Administration Console is limited to 20 characters and the value must be unique. Keep this in mind before you create the physical labels that will be applied to devices.

• Prefix the label text for each device with the abbreviation of the group (for example, RAD for radiology and CICU for cardiac intensive care unit) that owns the device. Other visual cues such as different colored labels, dots, or stickers can help quickly identify the group.

• Labels should be applied directly to the front of a B2000 badge for easy identification. You may also want to label the back of the badge.

  Figure 1. B2000 badge with a label

• Labels should be applied directly to the back of a B3000 badge, beneath the battery compartment.

  Figure 2. B3000 badge with a label

• Label Vocera Smartphones by placing the label on the ID Label Window located on the battery door.

• DO NOT use metallic or magnetic labels to label the device. Metallic or magnetic labels—including labels that use metal-based dye—can adversely affect the device’s radio.

• DO NOT apply a label to the protective sleeve.

• If the device is shared between multiple users, the label should have a unique sequential identifier, such as RAD-001, RAD-002, and so on. The sequential numbering of devices makes it easier for the device manager to identify whether a device is missing from the sequence.

• If the device is not shared and you know the user's name, the label could have the user's initials, such as RAD-001-JP.

• If you want to use the same label as a device that has been retired, you must change the Label field for the retired device first. You can prepend the label of the retired device with the string "OLD-" or "RET-".