Before You Add Users

Learn the considerations and necessary tasks to perform prior to creating the users in your environment.

Complete the following tasks before you add users to the system:
  1. If necessary, create individual sites so you can select them when you create each new user.
    Create individual sites only if your Vocera system supports users at multiple physical locations. Otherwise, leave the Site field blank and Vocera will assign the user to the Global site automatically.
  2. Create departments and other groups so you can select them when you create each new user.
  3. Develop a systematic method for assigning a unique user ID to each user. Users enter their own user IDs to access the User Console, and they enter the user IDs of other users to send an email message from a mail client to a badge.

    Here are some possible methods for assigning user IDs:

    • Make them the same as existing employee ID numbers.

    • Make them the same as existing email addresses, but without the domain reference. For example, if a user's email address is zrohina@yourcompany.com, the user ID could be zrohina.

    • Combine the initial of the first name and the full last name of a user to create a user ID. For example, if a user's name is zami rohina, the user ID could be zrohina.

    You can use any combination of alphanumeric values to create a user ID. Pure alphabetic values are typically easier for users to remember. However, in certain situations, you may need to use numeric or alphanumeric values for user IDs.

    For example, Vocera uses the user ID as a PIN to uniquely identify users to a nurse call management system. if you are integrating Vocera with a nurse call management system that requires numeric or alphanumeric PINs, you can provide these values as user IDs.

  4. When you enter names into the system, use the character set of the locale. For example, Celine would not be pronounced the same way in French as Céline. It may therefore be necessary to add alternate spoken names (for example, "Sailine") or new dictionary entries.