Adding or Editing a Large Number of Sites

Learn how to import site information to a spreadsheet to update a large amount of data.

When you add a site, you specify its name and a basic description only. You need to specify the users, groups, locations, address book entries, and devices that are associated with it separately.

To save time when adding a large number of sites, import them directly from a CSV (comma separated value) file to the Vocera database.

When you add or edit a site, Vocera prompts you for the following basic information.
Table 1. Site fields

Field

Maximum Length

Description

Site Name

50

Enter the name of the site in the Site Name field.

The name must start with a letter or digit. It must contain only letters, digits, spaces, apostrophes ('), underscores (_), or dashes (-). No other characters are allowed.

By default, the speech recognition system uses the name you enter to recognize sites. If users refer to a site by something other than the name you enter here, enter that name in the Alternate Spoken Name field.

If you change the name of a site that has a Vocera SIP Telephony Gateway associated with it, you must set the value of the VOCERA_SITE environment variable on the telephony server machine to the name of the new site.

Description

100

(Optional) Enter a description of the site in the Description field.

Alternate Spoken Site Name

50

(Optional) Use the Alternate Spoken Site Name field to enable Vocera to recognize variations of the exact site name.

For example, if users commonly refer to a site by a nickname or an acronym, enter that variation here.

Cost Center

100

(Optional) Use the Cost Center field to specify a cost center for the site.

Emergency Broadcast Group

n/a

(Optional) Use the Emergency Broadcast Group field to specify the name of the group that receives emergency broadcasts for this site.

You also set an emergency group for each functional group in your organization. For more information, see Emergency Broadcast Groups.

Time Zone

n/a

(Optional) Use the Time Zone field to specify a time zone for the site. By default, a site's time zone is the Vocera Voice Server's time zone.

Note: This field does not appear in the data-loading template.

Initiate Emergency Broadcast Silently

n/a

Specifies whether to initiate emergency broadcasts at this site silently, without playing a chime first. This option is available only if a group is specified in the Emergency Broadcast Group field at the site and group. By default, it is unchecked.

Note: This field is not available for Groups on Add/Edit Group dialog box. A silent emergency broadcast is configured at the site level only and will apply to all emergency groups for the entire site including panic groups set per group.

Spoken Name Count

n/a

The Spoken Name Count field displays the total number of names that can possibly be used in a voice command for this site. It includes the names of users, groups, sites, locations, address book entries, and all possible alternate names, such as spellings of user names and the singular and plural names of groups.

Note: This field contains a display-only value, and it does not appear in the data-loading template.