Importing Active Directory Users

A secure method of importing users to the VMP Server is through Active Directory synchronization.

The VMP Server synchronizes with the Active Directory server to import Organizational Units, security groups, and Distribution Lists. When an import is complete, VMP has the ability to convert the Organizational Units to VMP Distribution Lists.

You can use automatic synchronization to synchronize VMP with Active Directory at a chosen time interval.

  1. In the VMP Administrator, select Users & Groups > Users .
  2. Click the Synchronization icon in the Users view.
  3. In the Reconfigure/Synchronize only window, select Yes, reconfigure settings.
  4. Click Next.
  5. Set the Automatic synchronization option to synchronize user data from the source. Select one of the following:
    • Every: Synchronize after the specified number of hours and minutes has elapsed.
    • Daily at: Synchronize every day at the specified time.
    • Weekly on: Synchronize once a week at the specified day and time.
    Tip: The best auto synchronization time depends on your specific environment. The setting should keep the system updated with new and updated user data and occur when network traffic is not typically heavy.
  6. If you have set automatic synchronization, select Auto Create and Delete users if users that have been added or deleted in the source are to be automatically added or deleted in the VMP Administrator.
  7. Clear the wireless gateway default selector.
  8. In the User Synchronization dialog, click the Add primary source with users icon (under Sources).
  9. Select Active Directory from the Source type dropdown list. This selection auto-populates the Title field. You can accept the default title or customize the title.
  10. In the Connection Parameters section, enter the Active Directory credentials.
  11. Configure the following options using their associated dropdown lists:
    • Sync Organization Units
    • Sync Security Groups
    • Sync Distribution Groups
  12. Click OK to close the dialog.
  13. The Active Directory source is configured. Make sure it is highlighted, and click Next in the User Synchronization dialog.
  14. Select the users to import by clicking the checkbox next to the Organization Unit (OU) name.

    Depending on the user import configuration, the options may be included in the following three tabs:

    • Organization Units
    • Security Groups
    • Distribution Groups
  15. To import an OU, select its checkbox.

    To import a sub-OU, expand the OU and select its checkbox.

  16. To limit the display of OUs, use either or both of the following:
    • From the dropdown list, select Selected to display only the OUs that you have selected.

    • To filter the OU list, type text in the field provided and click Filter. Only the OUs that contain the filter text are displayed, along with some OUs that are always displayed.

      To remove the filter, clear the text field and click Filter again.

  17. Click Next.
  18. In the User/DL Synchronization dialog, use the radio button selection to configure the synchronization options appropriate for your deployment. Depending on the user import configuration, the options are included in the following three tabs:
    • Organization Units
    • Security Groups
    • Distribution Groups
  19. Click each tab to configure the options for the group.
    You can import only the users or import the existing group structures.
  20. When the options are selected, click Next.
  21. The Default DL Permissions dialog appears only if you are importing the OU hierarchy. For the initial Active Directory import, you can configure permissions for the default administrator and any groups selected for import. Use the tabs to toggle between User and Group permissions. When the configuration is complete, click Next.
  22. The Field Mapping dialog allows for basic field mapping from the Active Directory Source to the VMP user contact. Define the field mappings for your deployment, and click Next.
    Note: For more information about field mappings, see Defining Contact Fields and Editing Contact Fields.
  23. The synchronization script is generated by the import wizard options selected and is revealed in a script dialog box. Use the scroll bar to review the script and click Close.
  24. The Script dialog provides the option to manually configure contact options before running the import script. This dialog is useful for defining device and wireless gateway assignments. These options can be changed manually at any time after deployment.

    Click Check All to confirm the previously configured values.

  25. To specify that a user imported using this script is to be given access to the VMP Administrator, select the Admin Access checkbox.
  26. To specify that a user imported using this script is to be given access to the VMP Web Console, select the Web Access checkbox.
  27. Click Next.
  28. Select Export Address Book Entries to Vocera to export a CSV file containing a list of the VMP users that do not have a Vocera ID. You can use this file to create address book entries in the Vocera Voice Server. See Exporting Address Book Entries to the Vocera Voice Server for more information on this capability.

    Click Finish to continue.

  29. The synchronization script runs. When the sync is complete, click OK to close the successful sync dialog, and click Close to close the script window.
Tip: If your Active Directory server includes user photographs in the thumbnailPhoto field, you can ensure that these photographs are displayed in the Vocera Collaboration Suite. To do this, create a contact source for the Active Directory server, map the Personal Photo field to thumbnailPhoto, and set the User Key checkbox in the Email field. You must then create a Contacts Distribution List for the Active Directory users for which photos are to be displayed. See Creating a Contacts Distribution List for more details.

For more information on creating a contact source, see Importing Contacts From a Source.