Creating a Regular or On-Call Distribution List

Use the following steps to create a regular Distribution List (DL). You can specify that this list is to be an On-Call Distribution List.

  1. Open the VMP Administrator application and select Messaging > Distribution Lists .
  2. Click New and select New Regular Distribution List.
  3. In the Distribution List Name field, enter the name of the new DL.
  4. In the Distribution List ID field, enter the ID of the new DL.
    Note: When a message is initiated by an external system such as email or WCTP, VMP uses this ID to determine the DL to which the message is to be sent.
  5. If this Distribution List is to be associated with a site, select the site from the Site dropdown list.
    Note: Sites are available if they have been created on the Vocera Voice Server with which the VMP Server has been integrated. See Vocera Voice Server Integration for more information on integrating with the Vocera Voice Server.
  6. Select Enable for Texting if you want this DL to be available to Messaging users.
  7. If Enable for Texting is selected, you can select On-Call Distribution List to ensure that DL members receive messages only if their status is On-Call or Monitor. In the Minimum Users On-Call field, select or type the minimum number of users that can be On-Call at any one time.
    Note: You can create On-Call DLs to manage shift assignments and Messaging communication coverage.
  8. Select Hidden if this DL is to remain hidden. Vocera Collaboration Suite and VMP Web Console users can send messages to members of a hidden DL, but cannot send a message to the DL.
  9. Select how users can be added to the DL. You can select either Add Users Manually or Create DL based on Active Directory structure.
  10. Click Next.
  11. If you have selected Add Users Manually:
    1. Type in the Search field to display only users whose names contain the search string. Click Clear to clear the search string.
    2. Click to highlight a user, and then click > to move the user to the Distribution List. You can click to highlight one or many users. To move all users to the Distribution List, click >>.
    3. If the DL is an On-Call DL:
      • Select Edit Personal On-Call Status to let users edit their own on-call status.

      • Select Edit On-Call Status For All to let users manage the on-call status for all members of the DL.

      • In the Current On-Call Status dropdown list, specify the on-call status for each user. Select Not On-Call, Monitor, or On-Call.

    4. Click Next.
  12. If you are creating the DL from an existing Active Directory structure, select the users and groups from the tabbed lists, and click Next.
  13. The DL Access window appears, which lets you select the users and groups who will have permission to send messages to this DL.

    Type in the Search field to display only users whose names contain the search string. Click Clear to clear the search string.

  14. Click to highlight a user, and then click > to give the user permission to send a message to this Distribution List. You can click to highlight one or many users. To give all users permission to send messages, click >>.
  15. If the new list is an On-Call Distribution List, select the Edit On-Call Status for All checkbox next to each user who is to be given permission to edit anyone's on-call status.
  16. Click Finish to create the DL.