The Locations Template

The Locations template (locations-template.xls) lets you create Vocera locations that you can assign to your access points.

If you specify a site, it must already exist in the database; the template does not create it. If a row in this data-loading template references a site that does not exist, the row causes a validation error and does not load. Any other rows that successfully validate load properly.

A location is the common name of the place where an access point is located. For example, a location may be a name such as Break Room or 6 North.

After you assign location names to access points, you can use the names in voice commands (Find a member of nurses close to the E R), and the Genie responds with location names when appropriate (Art Lacrosse is near the Main Desk). The location names also appear in the Badge Status Monitor, replacing the MAC address of the access point.

Table 1. Location fields


Maximum Length


Location Name


Enter a Location Name.

The name must start with a letter or digit. It must contain only letters, digits, spaces, apostrophes ('), underscores (_), or dashes (-). No other characters are allowed.

By default, the speech recognition system uses the name you enter to recognize locations. If users refer to a location by something other than the name you enter here, enter that name in the Alternate Spoken Location Name field.

Alternate Spoken Location Name


Enter an Alternate Spoken Location Name, if needed.

By default, the name in the Location Name field is used for voice recognition. When a user says the name of a location ( “ Locate members of managers closest to the first floor, ” for example), the Vocera server software matches the speech with the text in the Location Name field.

If the location has an unusual name (for example, if a building is named after a person and that person has a name that is not spelled the way it is pronounced), enter the name the way it sounds when it is pronounced out loud, rather than the way it is actually spelled.

You may also want to enter an alternate spoken location name if the location is commonly called by an unofficial name (if the Administration Building is often called the “Clock Tower Building,” for example). The Alternate Spoken Location Name gives the server an additional field to check, increasing the chances that a location name will be understood by the Genie.



Optionally enter a Description to help you identify the location on the Locations page.



Use the Site field to specify the physical site of the access point. In the Add/Edit Location dialog box, click the Select button to open the Select Site dialog box, then choose a name from the list and click Finish.

  • If your organization has multiple sites connected to the same Vocera server, choose the site that represents the access point's physical location.

  • If your organization does not have multiple sites, accept the default Global setting. When working in the data-loading template, leave this field blank to accept Global.