Template Reference |
The Users template (users-template.xls) lets you create new users.
If you specify a site, department, or conference group, it must already exist in the database; the template does not create it. If a row in this data-loading template references one of those entities, and that entity does not exist, the row causes a validation error and does not load. Any other rows that successfully validate load properly.
Field |
Maximum Length |
Description |
---|---|---|
User ID |
50 |
Enter a User ID that is not already assigned to another user on the system, being careful to choose a name that you and the user can easily remember. The user ID is not case-sensitive. The User ID must contain only letters, digits, spaces, periods (.), underscores (_), or dashes (-). No other characters are allowed. It must not begin or end with a space. Note: You must have System Administrator or Tiered Administrator permissions to change or enter the User ID. |
Last Name, First Name |
50 |
Enter the user's Last Name and First Name in the corresponding fields. The name must start with a letter or digit. It must contain only letters, digits, spaces, apostrophes ('), underscores (_), or dashes (-). No other characters are allowed. By default, the speech recognition system uses the names you enter to recognize users. If people refer to a user by something other than the name you enter here, provide an Alternate Spoken Name. |
Identifying Phrase |
100 |
Optionally specify an Identifying Phrase to help Vocera distinguish this user from another whose first and last names are spelled the same. For example, if there are two users named Mary Hill on the system, but one is on the third floor and the other is on the first floor, you could enter Mary Hill on the third floor as the identifying phrase for one user and Mary Hill on the first floor for the other. |
Email Address |
60 |
Enter the user's email address to take advantage of these features:
Note: To enable email features, you must also configure the settings on the Email page of the Administration Console. |
Desk Phone or Extension |
75 |
Enables the following features:
|
Cell Phone |
75 |
Allows users to forward calls from a badge to a cell phone. If users have appropriate permission and have Vocera Access Anywhere enabled, the Cell Phone field allows users to be authenticated by Caller ID when they call the Vocera hunt group number. |
Home Phone |
75 |
Allows users to forward calls from their badges to their home phones. It also allows users take advantage of the "Call My House" address book entry. |
Alternate Spoken Name 1, Alternate Spoken Name 2, Alternate Spoken Name 3 |
50 |
Specify variations of the user's name in the Alternate Spoken Names fields. The name must start with a letter or digit. It must contain only letters, digits, spaces, apostrophes ('), underscores (_), or dashes (-). No other characters are allowed.
When you import or update Vocera users using a CSV file, the Alternate Spoken Name values are treated as a set. A user's Alternate Spoken Name fields are replaced by any Alternate Spoken Name values in a CSV row. If all three Alternate Spoken Name fields in a CSV row are empty, no changes will be made to those fields when you update the user. To remove all alternate spoken names for a user, enter the literal string value *blank* in all three Alternate Spoken Name fields in a CSV row. |
Badge ID |
12 |
Enter the MAC address of the user's badge in the Badge ID field as follows:
|
Departments |
n/a |
When you import users through the data-loading template, any value in this field is ignored, because you cannot assign department membership directly. When you export users to a .csv file, Vocera populates this field for informational purposes. Note: In Vocera 3.x, this field allowed you to assign a user to a department group on import. |
Conference Group |
n/a |
Optionally assign the user to a conference group by specifying it here. The template does not create a conference group, it must already exist in the database. If the group does not exist, the row results in a validation error and fails to load. To qualify a conference group by specifying its site, use a colon to separate the value from the site name (GroupName:SiteName). If you do not specify a site, the value of the Site field is used by default. |
Employee ID |
50 |
Optionally use the Employee ID field to specify a unique value that identifies a Vocera user. Note: You must have System Administrator or Tiered Administrator privileges to change or enter the Employee ID. |
Pager |
75 |
Allows users with the proper permissions to receive numeric pages on their pagers from other badge users who issue the "Page" voice command. |
Site |
50 |
Use the Site field to specify the user's home site. In the Add/Edit User dialog box, click the Select button to open the Select Site dialog box, then choose a name from the list and click Finish.
|
Cost Center |
100 |
Optionally specify a value in the Cost Center field. A cost center ID lets Vocera track system usage by users and potentially allows an organization to charge for relative usage. |
PIN for Long Distance Calls |
75 |
Allows an organization to authorize or account for telephone usage and to distribute telephone costs among different users, departments, or sites. A PIN template can include digits, special characters, and PIN macros. |
Vocera Extension |
75 |
Allows a user to route calls made to this virtual extension to go to their Vocera device instead. If the Vocera Extension field is filled in, it is used for
If you leave this field blank, smartphone users and outside callers can dial the user's desk phone to be routed to the user's Vocera device. Because the Vocera extension is a virtual phone number, you can put any number in the Vocera Extension field. If a user already has a desk phone number, you can reuse that number for the Vocera Extension field but prepend a digit, such as 8, to make the number unique in the Vocera system. Vocera extensions are not constrained by fixed-length numbers for your PBX. You can also enter DID numbers for Vocera extensions. |
Expire Date |
10 |
Enter the last full day that a temporary user account is available. The date string must be specified using the following date format: United States and Canada: mm/dd/yyyy For example, the fourth day of September in the year 2010 is written as 09/04/2010 in mm/dd/yyyy format and 04/09/2010 in dd/mm/yyyy format. |
Custom 1 | n/a |
Enter up to 100 characters to define a custom attribute for user profiles. For example, you might need to include an external system identifier such as those used in Electronic Health Record (EHR) and Nurse Call systems. |
Custom 2 | n/a |
Enter up to 100 characters to define a custom attribute for user profiles such as might be needed for integrations with external data sources. For example, you might need to include an external system identifier such as those used in Electronic Health Record (EHR) and Nurse Call systems. |
Doctor Prefix | n/a | The Doctor Prefix indicates that the user is a Doctor. If you are using this option, it
is not necessary to also type Doctor in one of the Alternate Spoken Name (ASN) fields.
The recommended ASN entries in the three fields are:
When you speak a command such as, Call Doctor Smith, Vocera's speech recognition knows you are calling Doctor Michael Smith because Doctor Prefix is checked. |
Dialect | n/a | If you have installed a localization suite and multiple speech pack, select an accent from the available list of dialects under Speech Profile to improve speech recognition. |
Dictator Member Name | n/a | This Dictation feature is not currently available. This column is reserved for a future implementation. |
Dictator Access Code | n/a | This Dictation feature is not currently available. This column is reserved for a future implementation. |
Dictator ID | n/a | This Dictation feature is not currently available. This column is reserved for a future implementation. |
Dictator Client Facility ID | n/a | This Dictation feature is not currently available. This column is reserved for a future implementation. |